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Managing Sessions

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This documentation page was initially generated by AI to bootstrap the documentation structure. Content may be incomplete or contain inaccuracies. We welcome contributions to improve it.

This guide covers the full workflow of managing a committee session from start to finish.

Session States​

A CHASE session can be in several states:

StateDescription
Not StartedSession has not yet begun
Roll CallTaking attendance
Formal DebateGeneral speakers list is active
Moderated CaucusTimed moderated discussion
Unmoderated CaucusInformal discussion period
VotingVoting procedure in progress
SuspendedSession paused (e.g., for lunch)
AdjournedSession ended for the day

Opening a Session​

  1. Click "Start Session" from the chair dashboard
  2. Begin with Roll Call to establish quorum
  3. Transition to Formal Debate once attendance is complete

Transitioning Between States​

Moving to a Caucus​

When a motion for caucus passes:

  1. Select the caucus type (Moderated or Unmoderated)
  2. Enter the duration
  3. For moderated caucuses, enter the speaking time and topic
  4. Click "Start Caucus"

Returning to Formal Debate​

After a caucus ends:

  1. The system will alert you when time expires
  2. Click "Return to Formal Debate"
  3. The general speakers list will resume

Suspending and Adjourning​

Suspension​

Use suspension for breaks:

  1. Click "Suspend Session"
  2. Select the reason (Lunch, Technical, etc.)
  3. The session state is preserved for resumption

Adjournment​

To end the session for the day:

  1. Click "Adjourn Session"
  2. Confirm the adjournment
  3. The session can be resumed in the next committee period

Tips for Smooth Sessions​

Best Practices
  • Keep the speakers list visible to delegates via projected display
  • Use the timer audio alerts to manage speaking time
  • Take screenshots of important moments for records
  • Communicate breaks clearly before suspending