Group Registration

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This guide walks through the complete process of registering your group delegation.

Before You Start

Gather the following information:

• Organization Details - School/group name, address, contact info
• Participant List - Names and emails of all participants
• Documents - Any required school authorization

Registration Steps

Step 1: Create Supervisor Account

1. Go to the registration page
2. Select "Supervisor Registration"
3. Enter your details:
   • Name
   • Email
   • Phone number
   • Organization/school
4. Create a password
5. Verify your email

Step 2: Create Delegation

After logging in:

1. Click "Create New Delegation"
2. Enter delegation information:
   • Organization name
   • Expected number of participants
   • Primary contact (you)
   • Secondary contact (optional)
3. Save to generate delegation code

Step 3: Add Participants

Two ways to add participants:

Option A: Share Delegation Code

1. Copy your delegation code
2. Share with participants
3. They enter the code during their registration

Option B: Direct Invitation

1. Go to "Manage Delegation"
2. Click "Invite Members"
3. Enter email addresses
4. Participants receive invitation emails

Step 4: Delegation Preferences

Set preferences for your group:

1. Go to "Delegation Preferences"
2. Enter committee preferences
3. Enter country preferences (if applicable)
4. Add any special requests

Step 5: Document Submission

Upload required delegation documents:

1. Go to "Documents"
2. Upload each required document:
   • Authorization letter
   • School letterhead confirmation
   • Other requirements
3. Wait for document approval

Step 6: Monitor Progress

Track member registrations:

1. Dashboard shows completion status
2. Send reminders to incomplete registrations
3. Help members with issues

Step 7: Payment

Complete payment based on conference policy:

Group Payment

1. Wait for all members to be accepted
2. Pay for entire delegation at once
3. Receive group confirmation

Individual Payment

1. Each member pays separately
2. Track payment status on dashboard
3. Follow up with unpaid members

Timeline Tips

When	Action
Early	Create delegation, invite members
Middle	Ensure all registrations complete
Before Deadline	Verify documents, complete payment
After Acceptance	Share assignments with members

Common Issues

Participant can't find delegation

• Verify they're using the correct code
• Check if the code has expired
• Add them manually via email invitation

Registration incomplete

• Review which fields are missing
• Contact the participant directly
• Check if documents need re-upload

Payment issues

• Contact conference organizers
• Verify payment method is accepted
• Check for group payment options