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Roles Overview

AI-Generated Content

This documentation page was initially generated by AI to bootstrap the documentation structure. Content may be incomplete or contain inaccuracies. We welcome contributions to improve it.

DELEGATOR uses a role-based permission system. This page explains how roles work and how they commonly overlap.

Available Roles​

Participant​

Individual applicants registering for a conference. They can:

  • Submit registration applications
  • Upload required documents
  • Track application status
  • Update personal information
  • View assignment results

Supervisor​

Teachers, advisors, or group leaders managing delegations. They can:

  • Register multiple participants as a group
  • Manage delegation members
  • Track group application status
  • Communicate with organizers
  • Handle group logistics

Reviewer​

Team members who evaluate applications. They can:

  • Access the review queue
  • Evaluate and score applications
  • Add notes and recommendations
  • Approve or flag applications

Participant Care / Project Management​

A combined role handling participant relations and logistics. They can:

  • Respond to participant inquiries
  • Manage communication templates
  • Track payment status
  • Handle special accommodations
  • Coordinate logistics
  • Manage schedules and assignments

Admin​

Full system administrators. They can:

  • Configure registration settings
  • Manage all users and roles
  • Access all data
  • Generate reports
  • Modify system behavior

Role Intersections​

In practice, team members often hold multiple roles:

Common Combinations
  • Reviewer + Participant Care: Often the same person reviews applications and handles follow-up communication
  • Project Management + Admin: Project leads often need admin access for configuration
  • Supervisor + Participant: A supervisor might also be attending as a delegate

How Permissions Work​

When a user has multiple roles:

  1. Permissions are additive - users get all capabilities from all their roles
  2. The interface adapts to show relevant features
  3. Users can switch context based on current task

Understanding the Combined PC/PM Role​

The Participant Care and Project Management roles are combined because:

  • Tasks frequently overlap (e.g., responding to a participant query might require updating their assignment)
  • Both roles need access to participant data
  • Workflow is more efficient without switching roles

This role covers:

  • Participant Care: Direct participant communication, handling requests, support
  • Project Management: Scheduling, logistics, assignments, coordination

Checking Your Access​

To see your current roles:

  1. Log in to DELEGATOR
  2. Click your profile icon
  3. View the "Access Level" section

Requesting Different Access​

If you need different permissions:

  1. Contact your conference's Admin
  2. Explain what access you need
  3. Admin can adjust your role assignments